Why are Meeting Minutes so Important?
The minutes of your board of directors and committee meetings are official records that live for the lifetime of your company.
Your minutes need to have the right balance of information to show what was discussed and decided and that the board has done their due diligence. Well-written minutes can help protect the company and its directors and officers, while minutes that are vague and miss information may end up hurting the company down the road.
Your minutes can be reviewed by auditors, shareholders, legal counsel and in data rooms during financial or other transactions.
Who Should Take the Minutes?
A dedicated minute taker who isn’t actively participating in the meeting.
As a CEO or director, you can’t actively participate in a meeting while taking minutes - your focus should be on the discussion. When a CEO or director is tasked with taking the minutes, the minute taking often becomes the secondary task, and important information can inadvertently be missed when they are engaged in discussion.
Having your receptionist or administrator attend as a minute-taker can put the company at risk because that person may not understand the confidential nature of the business being discussed. No matter who is taking the minutes at your meeting, they need to understand how to discretely manage the meeting materials and the information provided.
Our expertise in preparing minutes, including properly recording decisions, ensures that your minutes and corporate records are professional and complete.
Contact us today to discuss how we can help improve your minute-taking process and protect the company and its directors and officers.